Peer Review Example Documents

Hey Team

As I mentioned at standup on Monday, we're setting up for our performance reviews again. Yay! This will follow the same format as before, and consists of three parts:
- Fill in a Google form where you provide feedback on your peers. I'll send you each a separate email so you know exactly who to provide feedback for.
- Write your own self-assessment based on the set of questions I also send you via email.
- We then have a scheduled chat about your self-assessments and compare that to the feedback your team has provided for you. This session will be with you, [Department Head], [HR] and me only. Where there is correlation, we acknowledge that you and the team see your role the same way. Where there are differences, we will discuss those in more detail to unpack why they may exist.

Each feedback session will be between 1 and 2 hours, and we'll begin those in early May. There are a lot of us now, so it will take a few weeks to get through everyone. I'll also send a calendar invite to each of you so you know exactly when your review is.

You are required to complete your evaluation of your peers by [DATE] please.

A reminder that the feedback you provide will be treated as confidential. This is meant to be a way to provide constructive feedback, but do still be honest.

Thanks!

Annual Reviews

Hi [PERSON]

Here is everything you need to know about the upcoming reviews. We use a peer review system, where reviews are provided by the people you work with and you get to provide reviews for them too. You also need to do a self review. We then meet and discuss the two sets of reviews and compare notes.

**Your Self Review**
Your review is scheduled for [DATE]. Here is the list of talking points for you to complete before we meet:

- 5 self-praise items
- 5 self-improvement items
- 5 ways other team members already help you
- 5 ways other team members can help you more
- 5 ways I feel I help other team members

Feel free to be as light or in-depth as you like. This is really a kick-off point for conversation so don't feel as though you need to write a massive essay for each point, but you can if that's your preferred style. Bullet points are absolutely fine too. Please type out your points in whatever way you like, but you don't need to send them to me before we meet. We will go through your list and the feedback from the team in detail during the session itself. I will need a copy of your self review afterwards so we have a point of comparison for future reviews.

You should probably expect to spend 2-3 hours on this self-review in total. As the reviews are a few weeks away, you can fit this in easily.

**Your Peer Reviews**
You have been selected to provide feedback for the following team members for their annual reviews. Please follow this link [LINK TO FORM] to the review form and complete all of the questions. You need to do this for each person you are reviewing. Please complete all of the reviews by [DATE].

[PersonA]
[PersonB]
[...]

If you want to, you may choose one additional person not on this list to provide a review for, but this is completely optional.

These reviews are confidential and I will be the only person who can see who has written what. I take this portion of the review process very seriously, and will only escalate issues for a detailed discussion with the Board where there is something very concerning that needs to be dealt with.
You will receive a separate form link from [HR] to provide a review of me, so that the same level of confidentiality is maintained for all of us.

The ultimate goal of this process is to provide a balanced and rounded view of your performance from the people you work with most of the time. We aim to be supportive and provide constructive and encouraging feedback, so that we can all improve in the right areas, but also know where we're doing things right and continue to do so.

Yes this is a big time investment, but it’s worth it. Put the effort in for both yourself and your team. You can probably spend 20-60 minutes on each person, depending on how closely you’ve worked with them and how much you want to write about them. You have about two weeks, which should be plenty of time.

Please let me know if you have any questions.

Thank you!

Annual Review

Hi **XXXXXX**

As your review is coming up next week **[DATE],** here is the list of talking points for you to consider for when we meet:

- 5 self-praise items
- 5 self-improvement items
- 5 ways other team members already help you
- 5 ways other team members can help you more
- 5 ways I feel I help other team members

Feel free to be as light or in-depth as you like. This is really a kick-off point for conversation so don't feel as though you need to write a massive essay for each point. Bullet points are absolutely fine. Please type out your points, but you don't need to send them to me before we meet. We will go through your list and the feedback from the team in detail during the session. I will need a copy afterwards so we have a point of comparison for future reviews.

Please let me know if you have any questions.

Thank you!

Subject: Peer Review Feedback Form

Hello!

You have been selected to provide feedback for **XXXXX/all staff **for their annual review**/s**. Please follow the attached link to the review form and fill in all of the questions. Please complete the form by **[DATE]**.

Thank you!

Peer Review Feedback [YEAR]

Hi [PERSON]

Thank you for participating in the peer review process for [YEAR]. I have included a copy of the points we discussed at your review, including the feedback from your peers and your self-assessment. I have also included a recap with some action items that we agreed to during the meeting.

Please let me know if you have any questions.

Many thanks

[YOU]

Thank you for participating in the annual peer review at [COMPANY]. The aim of this is to provide valuable, meaningful feedback for each person, from you, their peers. The feedback you provide should be supportive and encouraging, so that we can all improve together, in the right directions. All questions are required to be answered.

**Your name**
\[Drop-down list of staff names\]

**Name of person you’re reviewing**
\[Drop-down list of staff names\]

**Positive Comment 1**
Name something positive that this person does.
\[Paragraph\]

**Positive Comment 2**
What else do they do that's positive?
\[Paragraph\]

**Improvement Comment 1**
What do you think this person can improve on?
\[Paragraph\]

**Improvement Comment 2**
Any other improvement suggestions?
\[Paragraph\]

**Additional Comments**
Any additional comments? These can be positive or for improvement, or just something general.
\[Paragraph\]